Request For Medical Records Cover Letter Uk

You have the right to receive a copy of these under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.If you wish to access your health records from your GP, surgery staff or Health Trust you should do so in writing.

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In some circumstances, the organisation has the right to charge a fee for access to your health records. If you are applying for health records on behalf of someone else, you will need to: You should be aware that having power of attorney does not provide you with an automatic right to someone else’s medical records.

Other factors including the best interests of the patient need to be taken into account before a decision can be made.

If the request is more complex this can be extended by a further two months (three months in total).

If the records are held at a hospital, or a community setting, you should address the letter to your hospital's records manager.

If you are accessing information on children you may need to confirm that you have parental responsibility.

Professionals may deem a child to have capacity to consent even if they are under 16 years of age and consent may be requested from children.They should be able to provide the number for you as long as you are registered with them.To protect your privacy, you may be asked to show a passport, driving licence or some other proof of identity.You can request a copy of your records, though there may be a cost. A hospital holds records of any treatment you have had there.You may have other records, for example, those held in health and social care facilities.The information you request is usually provided free of charge but there may be a charge.Under GDPR, the Trust or surgery has one month to respond to a request in writing.In your letter you should clearly state what information you want and also include a copy of some form of photographic identification, for example, a driving licence or passport.An application form may be available on the Trust or GP website that will help you to apply for your records and explain what information and documents you need to provide.You may also send requests to the Trust data protection officer.In most cases, the information will be provided free of charge.

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